The facsimile method of transferring information allows you to instantly send a document using a telephone line or the Internet. Faxes are used in the work of enterprises along with paper and e-mail.
It is necessary
- - a computer;
- - text editor.
Instructions
Step 1
Start a text editor to create a fax message. Open a new document, if you are using Microsoft Word, run the command "File" - "New" - "From Template". Choose from the available Fax Cover Page templates of your choice.
Step 2
If you have Word 2007 or later, click the Office button in the upper left corner of the program, then click New and select Fax from the list. The fax cover page templates available for download are displayed on the right side of the window. Highlight the template you need, click on the "Download" button. Fill in the available fields with a single click on the form element.
Step 3
Enter your fax details. Fill in the "To" field, enter the name of the company, as well as the direct recipient of the fax (position, surname and initials in the dative case). Then enter the recipient's fax number in the next field. Enter the date your message was sent. If you want to create a fax as a reply to a letter or fax, enter in the Reply field the date and number of the document to which you are replying.
Step 4
Fill in the From field. In it, enter the name of your organization, your position, last name and initials. If the fax is not a business one, but a personal one, the last name, first name and patronymic will be enough. Then enter your phone and fax numbers.
Step 5
If necessary, fill in the "Cc" and "Comments" fields. Be sure to include the total number of pages of the document you are sending so that you can check on receipt that all sheets have been received. Set the urgency of sending the document.
Step 6
Complete the message text on the following pages of the fax. It is advisable to use a larger font to ensure the legibility of the letters when printing. some fax machines have poor print quality.
Step 7
Please note that this document will not have legal force without the signature of the relevant official, therefore the fax cannot be used to transmit information that is especially important for the company. Send the fax using a fax machine or a special application such as Venta Fax.
