If you are going to fax a letter, follow certain rules when composing it so that it is read by the addressee and not sent straight to the wastepaper basket.
Instructions
Step 1
Compose a letter in a text editor MS Word or using a template that can be selected in MS Publisher (with the company logo). If you are going to send tables, it is acceptable to use MS EXEL as well. Pictures must have.jpgG extension.
Step 2
The size of a standard letter sent by fax is one A4 page. Font - not less than 10 point size. Therefore, do not spread your thoughts along the tree so that you do not have to send a letter on several pages. And don't try to fit all the information you think you need on one page using font sizes approaching zero.
Step 3
Be clear and concise. If your addressee needs any additional information, information tables, pictures, he will not hesitate to inform you about this by the phone numbers or e-mail address indicated in your letter. Write only about what may be of interest to your addressee. If a request has been sent to you, please reply only to it.
Step 4
Do not insert too small pictures or pictures with complex graphics into the text, so that your addressee does not have a literally "blurry" impression of you, your services, and your company.
Step 5
Contact each addressee by name and patronymic, even if you are sending letters by fax. Be sure to thank the addressee for reading this letter, and only then proceed to the presentation of the information you have about your goods or services, or the answer to his question.
Step 6
If you are engaged in commercial mailing, try to attract the attention of a potential client with prices and discounts for your goods or services, highlighting them graphically.
Step 7
When finishing your letter, be sure to express your hope for further cooperation. Indicate the address, phone / fax number and e-mail of your organization (even if they have already been indicated by you earlier).
